FFLM Finance updates post audit

Post Financial audit and Data Protection processes audit, Jordan and I have had a look at our processes and how we can streamline things. This should reduce email traffic, and the number of places that we have things stored.

It also means we have an audit trail we can provide when the audit takes place.

Please click on the box to be redirected to the form it mentions.

Purchase invoices

It is important that purchase invoices are sent to forensic.medicine@fflm.ac.uk and not to personal email addresses.

Salary

The processing of salaries will be coming in house as our current accountants are retiring.
Salaries will continue to be paid on 25th of the month. Any overtime agreed and signed off by your line manager will be paid in the following month i.e. overtime in April will be paid in May. Please ensure that your annual leave sheets are kept up to date.
Absence forms should be on the day you return to work to ensure you are paid sick pay for those days.
Any changes to suppliers i.e. change of address or bank details need to be submitted via email and then verified via a teams call.

Pay runs

We are now processing two pay runs per month, the second and fourth Friday of the month. Please remember that ahead of an invoice being paid a new supplier form may need to be completed and the supplier set up on sage and the bank. The invoice needs to be processed, approved and payment set up. In exceptional circumstances payments can be made on an alternative date.