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Privacy Policy

The Faculty of Forensic & Legal Medicine of the Royal College of Physicians (the FFLM) are committed to ensuring that your personal information is protected and processed appropriately when using our services. We will only collect the minimum information required and process it to provide you with the best possible service.

This policy relates to usage of any personal information we collect from you. We may collect personal information when:

  • You complete an application to become an Associate, Affiliate, Licentiate, Member or Fellow (Including Honorary Fellows) of the FFLM
  • You apply to attend a training course or conference run by the FFLM
  • You engage with the FFLM for revalidation through one of the Faculty Suitable Persons
  • You contact or correspond with the FFLM for any other reason.

This policy may be updated periodically to take account of changes to relevant legislation or in response to specific issues raised so we advise you to regularly review the website to ensure that you are aware of any such changes. 

We maintain a list of the rationale for our information collection, retention and for  what we send to you. This list is available on request.

Information we collect

For all of our Associates, Affiliates, Licentiates, Members, Fellows and Honorary Fellows we hold the following information:

  • Full Name
  • Job Title in full
  • Postal Address including post code
  • Email
  • Telephone Number
  • Place of Work
  • Professional Registration Number (GMC/GDC/NMC/HCPC etc.)
  • Qualifications, awarding body and date awarded
  • For Licentiates, Members, Fellows, and holders of the Diploma of Legal Medicine we additionally hold the date that each individual attained FFLM qualifications.

For staff members we hold and process additional information to manage their employment including financial details, CV and equality and diversity information.

We may also collect specific additional information when you apply for a course, examination or a role within the Faculty. This may include financial details to collect or administer payments.

You are able to review this information on the website and amend where appropriate (for some fields you may need to contact the Faculty Office directly at forensic.medicine@fflm.ac.uk).

Website

If you use our website we may collect certain technical information, such as your browsing activity across our website and your IP address. We only use this information to ensure that our website functions adequately and securely as well as monitoring popular areas to further improve our content.

Third Parties

We will never sell your information. If we need to share information with third parties (e.g. email provider to send the bulletin) we will require them to confirm they are GDPR compliant.

Where we link to websites run by other organisations we are not responsible for any data processing performed by these organisations even if accessed utilising links from our website or bulletin. We always recommend that you read the privacy policy on third party websites before you provide any personal information.

For those whose membership category includes receiving the journal your Name, Address, and email will be shared with the publisher in order to allow them to send you the journal.

For any contact with a third party we will only provide the minimum information they need to perform the specific service to you and they will be asked to remove that information should the service be terminated.

Communications with you

We use your information to administer your membership and support you in meeting educational requirements for your practice. In addition, we will send you a weekly bulletin to inform you of relevant news, information, details of educational activities, and any other ways in which we can support you. We may occasionally contact you regarding special events in addition to this.

You will always be able to unsubscribe from the bulletin by contacting the Faculty Office at forensic.medicine@fflm.ac.uk.

Data Retention and Processing

Although not exclusive the list below describes the primary routes and categories under which we may retain and process your data. Where we may wish to share or process your data for alternative reasons we will seek and record explicit consent.

Lawful Basis

We will retain details of financial transactions involving the FFLM for a period of six years in order to comply with our obligations to maintain records for taxation and charitable organisation status.

This includes payments made by members to the Faculty as well as payments made by the FFLM to members and external organisations.

We may also be required to process other aspects of your data to comply with the law.

Legitimate Interest

The FFLM exists to promote the highest standards in forensic and legal medicine and protect vulnerable people. As part of this role we maintain a list of practitioners holding qualifications awarded by the FFLM.

We will maintain an accurate list of our current membership including dates of qualifications awarded and dates that each member was active with the FFLM including any specific Faculty roles held by that member. This will be held for the lifetime of the FFLM in order to ensure transparency and evidence of our continued promotion of standards. It is also a benefit to members even after they are no longer members of the FFLM as they will be able to obtain confirmation of qualifications/membership/validation of good standing as well as duration of membership held should any questions be asked about their practice.

Additionally, this would also include contacting existing members with regular updates on important issues within the field of Forensic and Legal Medicine as well as information on upcoming educational and training activities to help you ensure that your practice remains up to date. 

Contract

When renewing your Associateship, Affiliateship, Licentiateship, Membership, Fellowship and Honorary Fellowship your payment forms the basis of a contract with the Faculty of Forensic & Legal Medicine. In return for your payment and maintaining your membership in good standing, the FFLM allows you to use your post nominals (where appropriate) and access discounted rates for many of our educational activities as well as the other specific benefits enumerated in the Faculty standing orders. 

This is also the basis on which we hold and process information on our suppliers.

Your rights

You have the right to see the information we hold on you (including requesting a copy) and confirm how we process this. You also have the right to ask us to correct any inaccurate or incomplete personal data (you are able to amend much of your personal data via the website).

You may request that we erase the personal information we hold on you. This is also known as the ‘right to be forgotten’. It should be noted that this right is not absolute and there are a number of circumstances where it does not apply (e.g. retaining information on financial transactions to comply with the law).

You may exercise any of these rights by emailing forensic.medicine@fflm.ac.uk or writing to us at our office. 

  • If we are able to comply with your request, we will make the requested changes within one calendar month.
  • If we are unable to comply with your request, we will explain to you the reasons for our refusal.
  • If you are not happy with how your data is being or the way a concern has been dealt with and wish to make a complaint to the Information Commissioner’s Office (ICO) by visiting their website.

This privacy policy is live as of 25 May 2018. It is subject to change in accordance with the law and any changes will be posted on the website.

 

Cookies

At FFLM we make use of cookies to help manage our website, make our website easier to use and support the provision of relevant information and functionality. This is done to improve your visitor experience, as well as provide us with information about how our website is used so that we can make sure it is as relevant and as error free as we can make the site.

By using our website you agree to the use of cookies as described in this Cookie Policy.

Cookies set across our website, can be in the form of session cookies (lasting only as long as your visit to our website) or persistent cookies, and may use different technologies, such as JavaScript or Flash.

You can choose to manage the cookies we use on our website through your internet browser settings at any time. Certain cookies may be set as soon as you visit our website, but you can remove them using your internet browser settings.

If you have any further questions, require further clarification around our use of cookies or wish to discuss how we are embracing online privacy, please email us at forensic.medicine@fflm.ac.uk.

The Cookies We Use

Name of cookie Type of cookie Reason for cookie Description
_UTMZ 1st /Persistent Analytics Extracts the following information- where the visitor came from, what search engine they used, what link they clicked on, what keyword they used and where in the world they accessed a website.
_UTMA 1st /Persistent Analytics Keeps track of the number of times a visitor has been to the site, when their first visit and last visits were
_UTMC 1st /Persistent Analytics Works with UTMB_ to determine how long the visitor spends on the site
_UTMB 1st /Persistent Analytics Works with UTMC_ to determine how long the visitor spends on the site

Managing Cookies: – Disabling

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Mobiles: – Disabling

Android
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What happens if you disable cookies from our site?

Preventing cookies is likely to impact the functionality or performance of our website and could stop you from using certain services provided through it.

If you choose to disable cookies, we cannot guarantee how the operation of our website will perform during your visit. It will also affect our ability to improve our website, making changes to user preferences.

What are Cookies?

Cookies are small text files that are sent to and stored on your computer, smartphone or other device used to access the internet, whenever you visit a website. Cookies are useful because they allow a website to recognise the device you are using. We use cookies for a variety of reasons, such as to determine preferences, let users navigate between pages efficiently, verify the user and other functions.

More information about cookies can be found on allaboutcookies.org